Employee Timesheet Management

Depending on your organization’s configuration, users may have the options to Add and Edit hours directly on the timesheet and even add payable amounts such as Commission, Bonus and Tips.

Employee Web Portal

1. Log into the Prism Employee Portal at https://ess.xeniumhr.com.
2. Select the Workforce Management menu option on the left-hand menu. The WFM account will open in a new browser window.

1. Select Timesheets under the My Portal menu option.

 

Adding a Time Entry

1. To add hours to your timesheet, select the Add Time button to the right of the applicable day.

2. Select either the Time Entry method (both In & Out times) or a Duration of Hours for the day (without In & Out times).
   • If configured for your company, you can select a job code from the Job drop-down menu.
3. If using the Time Entry method, Entry 1 is the Start time. Enter the start time.
   • Note: The Location, Punch Type, and Time Code will automatically be selected but can be updated.

4. Select Add Entry at the bottom of the window to add the Out time. Entry 2 is the End time. Enter the end time.

5. Click Add.

   

6. To add a break, add additional entries for the break start time and end time. See Editing Time for additional details.

7. Once the in and out times have been updated to the timesheet, the final step is to select the Actions icon at the bottom right-corner then, click Save. 

NOTE: If Save is not selected, the updates to the timesheet will NOT be saved.

 

Adding a Payable

1. Select the drop-down menu on the right side of the date then click on Add Payable.

2. Select the Type, enter the amount an optional comment, then click Save.

3. Once the payable amount has been updated to the timesheet, the final step is to select the Actions icon at the bottom right-corner then, click Save. 

NOTE: If Save is not selected, the updates to the timesheet will NOT be saved.

Resolve a Missing Punch

1. To resolve a missing punch (In or Out time), click on the red Missing box under the In or Out column. Add the missing time punch, then select Add.

2. Once the missing punch has been updated to the timesheet, the final step is to select the Actions icon at the bottom right-corner then, click Save. 

NOTE: If Save is not selected, the updates to the timesheet will NOT be saved.

Editing a Time Entry

1. To edit an entry into the timesheet, select either the In or Out time on the applicable day and make the change.
   • Selecting the Clock icon allows additional changes to the punch and even delete the punch altogether.

2. Once all edits have been updated to the timesheet, the final step is to select the Actions icon at the bottom right-corner then, click Save. 

NOTE: If Save is not selected, the updates to the timesheet will NOT be saved.

Adding an Unpaid Break

1. To enter an unpaid break, select the Add Time on the applicable day.

2. Entry 1 is the Start time of the break. Enter the break start time.

3. Select Add Entry at the bottom of the window and add the Out time. Entry 2 is the End time of the break.

4. Click Add.
   • If your organization is setup with specific break types, a break type can be selected from the drop-down menu.

5. Once the unpaid break has been updated to the timesheet, the final step is to select the Actions icon at the bottom right-corner then, click Save. 

NOTE: If Save is not selected, the updates to the timesheet will NOT be saved.

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Employee Mobile Portal

1. Select  to open the menu.

2. Select My Portal and then Timesheets from the menu.
     
    
3. Select Add Time to add time to the corresponding day or select the blue '+' symbol in the bottom corner and select Add Time from the menu.

4. Enter the time entry information.

• Select a Type
  • Time Entry is associated with a specific time, such as 9 AM.
  • Duration is a flat amount of hours, such as 8 hours.
• Select From & To Dates (if necessary).
• Enter or Select a Time.
  • The time of the employee punch
• Select a Punch Type:
  • Automatic - The system will automatically determine the placement of the punch. * Recommended
  • In - Add a "Clock In" punch.
  • Out - Add a "Clock Out" punch.
  • Start Break - The punch will be added as the starting lunch/break time.
  • End Break - The punch will be added as the ending lunch/break time.
• Select a Time Code.
• Add Entry - Add an additional entry to the time sheet. Provides the ability to add both Clock In & Out punches for a shift.

5. Select the blue check mark to add the time entry to the Timesheet and select the back arrow button at the top of the screen to go back to the Timesheet Details.

6. Select the blue '+' symbol and select Save to save changes.

Edit Time with the Mobile App

1. Select   to open the menu.

2. Select My Portal and select Timesheets from the menu.
   
   
3. Select the date or dollar amount on the day of the punch that needs to be edited.

4. Tap & hold the punch time (In or Out) until it turns light blue.

5. Select the blue '+' symbol and select Edit from the menu. 
6. Tap the punch time to be edited.

7. Enter or select a new time.

8. Additional changes to Punch Type, Location, or Comments can be entered, if applicable.
9. Select the green check mark to change the time on the Timesheet and select the back arrow at the top of the screen to go back to the Timesheet Details.

9. Select the blue '+' symbol and select Save to save changes.